Data Usage Policy

Last updated: 2025-08-12 · Version: 1.0

This document describes how the Crewfilm application uses and processes data of users in the client section.

1. Application Operator

The Crewfilm application is operated by Crewfilm s.r.o., Company ID: 23436484, registered office Bakovská 885/3, 19700 Prague 9 – Kbely, Czech Republic.
Contact: info@crewfilm.app

2. Data We Process

In the client section, we may process the following types of data:

  • Identification (name, surname, crew role, department)
  • Contact details (phone, email)
  • Work-related data (position, shifts, attendance, travel time, mileage)
  • Documents (contracts, agreements, safety training, signed forms)
  • Operational and technical data (logins, system changes, audit logs)

3. Sources of Data

  • From the user during registration or use of the application
  • From production administrators (onboarding and account setup)
  • From BankID (identity verification and electronic signing)

4. How We Use the Data

Data is used solely for:

  • organizing the film crew’s work,
  • planning shooting schedules (callsheets),
  • tracking attendance and work records,
  • electronic signing of documents,
  • arranging catering, transport, and internal communication,
  • fulfilling legal and contractual obligations.

5. Data Sharing

Data is accessible only to authorized production staff and necessary IT service providers (hosting, backup, signing services). Data is not shared with third parties for marketing purposes.

6. Data Retention

Data is stored for the duration of the project and then for the period required by law. After that, it is securely deleted.

7. User Rights

Users have the right to access, rectify, or erase their data, restrict processing, and object.
To exercise these rights, contact us at info@crewfilm.app.